PIEDMONT — The city school board here received a generally positive audit report Friday regarding how well it kept track of its finances in 2013.
A 49-page audit revealed that in all but one matter its financial records were properly kept, said Lynn Bozeman, an accountant with the Montgomery-based firm Richard, Harris, Ingram and Bozeman, P.C.
The audit found that the school system failed to divide its financial record keeping responsibilities between enough people, but the error is not unusual among small organizations, Bozeman said.
"That is pretty common with small shops," Bozeman told board members in a meeting Friday. "The only way to address is with more people."
Superintendent Matt Akin said in email that Piedmont has two employees who manage district finances, and that due to funding, it does not anticipate hiring more at this time.
The report states that the school system has too few employees to properly divide its financial duties between and recommended that the "duties be segregated wherever possible"
The report further notes that the school system collected $11.2 million in revenues and spent $11.5 million in 2013.
The board hires an outside firm to analyze its financial procedures each year. Its record keeping practices are measured against standard accounting principles in the United States as determined by the Governmental Accounting Standards Board.
In other business, the board:
— Approved the superintendent's personnel recommendations, hiring one aide, approving one volunteer, two substitutes and coaching supplements and contracting with two lunchroom employees.
— Approved a code of conduct and student handbooks.
— Declared welding devices surplus items.
— Approved the superintendent's textbook recommendations.
— Awarded child nutrition bids to Mayfield's Ice Cream and Barber Dairies.